It is crucial for research institutions such as Duke to have the ability to locate data upon request. Too often, when an investigator leaves Duke, there is not a clear list of expectations conveyed at offboarding for documenting the disposition, location of and access to research data, including transfer of data access to the university. Without this information, other investigators, including collaborators, may not be able to easily locate data when needed to continue current research projects or support inquiries into historic data. This checklist/process should gather information for projects with data used in some way in the last 6 years (per the Duke policy for retention).